VACANCY ANNOUNCEMENT NUMBER:
GS-10-45
Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred and visa or work permit issues in order to take-up the appointment. Staff members are subject to the authority of and assignment by the Secretary-General. All staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
Remuneration:
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. More Info...
United Nations Core Values : Integrity, Professionalism, Respect for Diversity
Responsibilities:
Background:
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. These posts are located in UNEP/Executive Office at the Nairobi duty station. Under the supervision of the Administrative Officer, the incumbents will carry out the following duties:
Duties and Responsibilities:
Provides general office support services to help ensure the smooth functioning of an organizational unit;
Uses standard word processing package to produce a variety of routine correspondence, reports, in accordance with institutional standards;
Monitors calendar/schedule changes and assists to communicate relevant information to appropriate staff inside and outside the immediate work unit;
Reviews, records, routes and/or processes mail or other documents; gathers pertinent background material; tracks and monitors follow-up action;
Receives phone calls and visitors, and responds to routine inquiries and information requests; or routes to appropriate personnel for handling;
Assist in maintaining files (both paper and electronic) for work unit;
Assembles documents, reports and other materials for global dissemination using electronic formats; coordinates courier services;
Performs basic data entry and extraction functions;
Checks accuracy of simple calculations, codings and data;
Performs a variety of administrative duties: leave recording, meeting organization, reservations, office supply and equipment orders; preparing and/or processing administrative requests/documents: travel requests, expense claims, vouchers and visa applications;
Photocopies a variety of documents and other materials;
Operates and maintains a variety of office equipment in the performance of basic office functions: photocopier, facsimile, printer and scanner;
Delivers urgent mail/messages.
Performs other duties assigned.
Core Competencies:
Professionalism –Knowledge of general office and administrative support. Knowledge of administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings;
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
QUALIFICATIONS
Education:
Completion of secondary education and 3 years relevant working experience preferably in a UN organization is required.
Work Experience:
Experience in general office support or related area is desirable.
Languages:
English and French are the working languages of the United Nations Secretariat. For the post advertised fluency in oral and written English is required.
Other Desirable Skills:
Good computer skills (Microsoft Office Windows Applications) required.
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8).
The United Nations Secretariat is a Non-Smoking Environment. English and French are the two official working languages of the United Nations.
UNEP,UNHABITAT and UNON do not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee please contact Recruitment@unon.org
ONLY applications to specific VAs will be considered, general applications should not be sent.
How to apply:
1. All applicants must indicate the following on their applications;
Vacancy Notice Number
Functional title of the post
Attach an up-to-date CV, United Nations P-11 form or United Nations
Personal History Profile (PHP)
2. Due to the volume of applications received, receipt of offline paper applications cannot be acknowledged individually.
3. UN staff members must attach copies of their last two Performance Appraisal System (PAS) evaluation & Fact Sheets to their applications.
4. Applications received after the deadline [closing date] will not be considered.
5. There is no application, processing or other fee at any stage of the process.
All applications should be submitted either by post, e-mail or fax.
By Post
The Chief, Classification and Recruitment Section
Human Resources Management Service
United Nations Office at Nairobi (UNON)
P.O. Box 67578 00100
Nairobi, Kenya
By Email
recruitment@unon.org
By Fax
(+254-20) 7624212
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER 16th dec WILL NOT BE ACCEPTED
